Viewing the facility: The facility may be viewed by appointment only. Appointments need to be made by calling the Black Hawk County Conservation Board Office, Monday-Friday, 8:00 AM – 4:30 PM at (319) 433-7275 or E-mail us at: conservation@blackhawkcounty.iowa.gov
Minimum Age: Must be at least 21 years of age or older to reserve the Airline Community Room and must be present during the event.
Rental fee deadline: The rental fee is due at the Black Hawk County Conservation Board’s main office (1346 West Airline Highway, Waterloo) within ten (10) days from making your reservation. PLEASE BE COURTEOUS AND NOTIFY THE OFFICE WITHIN THESE 10 DAYS IF YOU DECIDE NOT TO RESERVE THE FACILITY.
Damage deposit: A damage deposit of $300 is required for the use of the facility. Due date: The damage deposit is due at the Conservation Board’s Main Office (1346 West Airline Highway, Waterloo) two (2) weeks prior to your reservation date. All or part of any deposit may be retained against cleanup costs, damage, or loss incurred. If damages exceed the deposit(s), you will be held responsible for full payment.
Checks: The check for the rental fee must be written separate from the damage and keg beer deposits (if applicable). Money orders will not be accepted for deposits. Checks must be payable to the Black Hawk County Conservation Board. A $30.00 service charge is applied to all checks returned.
Deadlines: The rental fee is due within ten (10) days of making the reservation. The damage deposit and keg beer deposit is due two (2) weeks prior to the reservation date.
Alcohol: Hard liquor is not allowed. Beer, wine and champagne are allowed under the following conditions:
Security Officer: A minimum of one uniformed security officer must be present from 5:00PM - Midnight for all reservations.
The reservation holder is responsible for arranging for a security officer. The administrative staff of the Black Hawk County Conservation Board must approve the Security Officer. The security officer will be paid directly by the reservation holder.
Due date: You must notify the office with your choice of security officer two (2) weeks prior to your reservation date.
Keg Beer: Serving keg beer requires an additional deposit of $100 and a Keg Beer Responsibility Agreement form must be signed by an individual 21 years of age or older. This must be signed IN PERSON at the Conservation Board’s Main office (1346 West Airline Highway, Waterloo) two (2) weeks prior to your reservation.Decorations: You must check with the Park Ranger for any special decorating needs. Decorating is allowed as follows:Tape may be used, but the residue must be removed afterwards.
Decorating is prohibited as follows:
No two sided tape, duct tape, staples, screws or nails are to be used Attach nothing to the ceiling panels
No tape on floors
Set-up and takedown: You are responsible for setting up and arranging the tables and chairs, and for returning all tables, chairs and any equipment to their original locations.
Cleaning Services: You are required to hire our cleaning crew. At the end of your event, you will leave a check, made out to the cleaning crew. The Conservation Board or the cleaning service is not responsible for any items left in the building after your event.
Other Regulations:All decorations, materials, equipment and food must be removed immediately after your event. Please make arrangements with the rental companies prior to your rental date.
The Airline Community Room is a smoke-free building.
The Airline Community Room is governed under the rules/regulations of the BHCCB.Park Rangers/Staff reserve the right to enter the facility in case of emergency to address maintenance or security problems.Park Rangers/Staff are given the authority to refuse rental privileges and rescind any and all rental permits for cause.
You must report any damaged or missing items that are part of the Airline Community Room.
It is prohibited by law to place signs or decorations on any roadway signs leading to the area.
All signs must be removed immediately following your event.
