Rotary Reserve Lodge

Rental Contract Agreement

Viewing the facility:  The facility may be viewed by appointment only.  Appointments need to be made by calling the Black Hawk County Conservation Board Office, Monday-Friday, 8:00 AM – 4:30 PM at (319) 433-7275 or E-mail us at:  conservation@co.black-hawk.ia.us.

Minimum Age:  Must be at least 21 years of age or older to reserve the Rotary Reserve and must be present during the event.

Rental fee deadline:  The rental fee is due at the Black Hawk County Conservation Board’s main office (1346 W Airline Hwy, Waterloo, IA 50703) within ten (10) days from making your reservation.  PLEASE BE COURTEOUS AND NOTIFY THE OFFICE WITHIN THESE 10 DAYS IF YOU DECIDE NOT TO RESERVE THE FACILITY.

Damage deposit:  A damage deposit of $300 is required for the use of the facility.  Due date:  The damage deposit is due at the Conservation Board’s Main Office (1346 W Airline Hwy, Waterloo, IA 50703) two (2) weeks prior to your reservation date.  All or part of any deposit may be retained against cleanup costs, damage, or loss incurred.  If damages exceed the deposit(s), you will be held responsible for full payment.

Checks:  The check for the rental fee must be written separate from the damage and keg beer deposits (if applicable).  Money orders will not be accepted for deposits.  Checks must be payable to the Black Hawk County Conservation Board. A $30.00 service charge is applied to all checks returned.

Deadlines:  The rental fee is due within ten (10) days of making the reservation.  The damage deposit and keg beer deposit is due two (2) weeks prior to the reservation date.

Alcohol:  Hard liquor is not allowed.  Beer, wine and champagne are allowed under the following conditions:

            Security Officer:

A minimum of one uniformed security officer must be present when any alcohol is being served or consumed. 

The reservation holder is responsible for arranging for a security officer. The administrative staff of the Black Hawk County Conservation Board must approve the Security Officer. The security officer will be paid directly by the reservation holder.

Due date: You must notify the office with your choice of security officer two (2) weeks prior to your reservation date.

Keg Beer:  Serving keg beer requires an additional deposit of $100 and a Keg Beer Responsibility Agreement form must be signed by an individual 21 years of age or older.  This must be signed IN PERSON at the Conservation Board’s Main office (1346 W Airline Hwy, Waterloo, IA 50703) two (2) weeks prior to your reservation.

Decorations:  You must check with the Park Ranger for any special decorating needs.  Decorating is allowed as follows:
Pushpins, Velcro or tape may be used on the carpeted walls.
Pushpins may be used in the large wooden ceiling beams to attach decorations.
Tape may be used on concrete block pillars and fireplace to attach decorations.

Decorating is prohibited as follows:

No two sided tape, duct tape, staples, screws or nails are to be used                                   
Attach nothing to the acoustic ceiling panels

Keep balloons away from ceiling fans

No tape on floors

Set-up and takedown:  You are responsible for setting up and arranging the tables and chairs, and for returning all tables, chairs and any equipment to their original locations.

Cleaning Services:  You are required to hire our cleaning crew.  At the end of your event, you will leave a check, made out to the cleaning crew.   The Conservation Board or the cleaning service is not responsible for any items left in the building after your event.

Other Regulations:
All decorations, materials, equipment and food must be removed immediately after your event.  Please make arrangements with the rental companies prior to your rental date.
Chairs may be used on the deck only. Chairs are NOT allowed on the lawn. All chairs must be brought back into the building when you event is finished

The Rotary Reserve Lodge is a smoke-free building.

The Rotary Reserve is governed under the rules/regulations of the BHCCB.
Park Rangers reserve the right to enter the lodge in case of emergency to address maintenance or security problems.
Park Rangers are given the authority to refuse rental privileges and rescind any and all rental permits for cause.

You must report any damaged or missing items that are part of the Rotary Reserve.

It is prohibited by law to place signs or decorations on any roadway signs leading to the Rotary Reserve area.

Cancellation Policy

Please contact the Black Hawk County Conservation Board as soon as possible if you need to cancel.

Refund Policy

Should YOU decide to cancel, 50% of the rental fee will be returned ONLY IF the lodge is re-rented for that date.  The rental fee will be refunded when cancellation occurs due to circumstances beyond the Conservation Board’s control (i.e. fire, natural disasters, damaged facility).