Rental Contract Agreement
This Rental Agreement – made and entered into as of the
date last set forth below, by and between The Clinton County Conservation Board
(CCCB) and ______________________________ (renter(s)).
Whereas, renter desires to rent the facility from the CCCB
on the terms and conditions set forth herein and the CCCB is willing to rent
the facilities on such terms and conditions.
NOW, THEREFORE, in consideration of the mutual promises
set forth herein, and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged, the parties agree as set forth below.
Facilities: Event: _________________
CCCB shall make the designated facility available for purposes of an event.
1.Upon execution of the Agreement and
payment of the required deposit, the community hall shall be reserved for
Renter on the Date of _________________
Time: __________________________ at a Rate of:
______________.
2.Cancellations – Should you choose to
cancel your event, the booking/cleaning fee is non-refundable, however,
you may transfer to an alternate date if desired and not forfeit
the Booking/cleaning fee. Cancellations or change of date must be
done in person in writing.
Rules
1.Use of Property – Rental of
the site includes the use of the community hall, kitchenette, restrooms, and
the outside porch area. No events may take place or are allowed to be set up
on the lawn area.
2. Use of the property is
available from 8:00 am to 10:00 pm.
3. Open Flame – No cooking is
allowed on the deck area.
4. All Catering companies must
be self contained with hot boxes or have the ability to prepare and cook meals
within self contained kitchen/trailers. Please per-approve all caterers.
5. Kitchen trailers/vendors are
allowed to park in the designated parking lot only.
6. All catering companies are
allowed for the event only. They are not allowed to sell/serve anyone not
directly attending the event (i.e. other park visitors, campers).
7. The use of propane heaters
inside the building or outside on the deck is prohibited.
8. Parking – Parking is limited
to the Eco Tourism Center Parking lot only. Parking is not allowed in
campsites, trails, in front of boat ramp, or on the roadways that must be kept
clear at all times for campground traffic.
9. Smoking – Smoking is
prohibited inside the building, on the deck areas, and any covered area.
Smoking is only allowed in the designated smoking area on the lawn area and
graveled areas.
10.Pets – No pets of any kind
are allowed inside Eco Tourism Center with the exception of service dogs. Staff
must be notified of service dogs.
11. Deliveries and Pickup – All
rental items and vendor equipment must be removed at the end of the event. We
will not store items before or after your event.
12. Noise Level – Amplified
music must be maintained at a reasonable volume and is only allowed inside the
building. CCCB staff is authorized to lower sound provided by Band or DJ if
deemed too loud.
13. Alcohol Consumption
a.
Legal drinking age in the state of Iowa is 21 years old.
b. Vendor’s staff may not
consume alcoholic beverages while on the property during an event.
14. Cleaning Procedures –
Cleaning up after each event is critical to protecting CCCB property.
a. Vendors/Renters may use sinks to dispose of water-based
organic liquids and food juices only (no oils). There are no garbage disposals.
b. All garbage must be placed in designated dumpsters by
renters.
c. Renters are required to wipe down /vacuum up all areas
(including tables.) A cleaning checklist must be signed at time of reservation.
15. Decorations – All
decorations must be approved by the CCCB staff.
a. No tape, nails or staples can be used on building
surfaces. Wire, Floral wire, non-stick tape are allowed. Hanging from cup hooks
is mandatory.
b. Candles may only be used cautiously. If using candles, drip less candles are
mandatory, must be stationary and enclosed in non-flammable containers. Battery
operated tea lights are recommended.
c. No rice, confetti, birdseed, potpourri, glitter or any
substance of that nature. Rose or other flower petals may only be used for
decorating purposes on tables only and must be cleaned up entirely at the end
of the event.
16. It is understood and agreed that should your group
fail to adhere to all rules, policies and conform to the proper use of the
building, the CCCB may, at its discretion, terminate this agreement and require
the renting parties to vacate the building (during the event if necessary),
forfeiting any and all fees and monies.
17. CCCB is not held liable for
events not being held due to uncontrollable circumstances or acts of God. CCCB
is bound by the policies and rules and maybe subject to change at any time.
I/We have read and understood this agreement and the policies
it contains. I understand that if I/We or any of the guests or vendors at the
event does not comply with this agreement or the policies the event may be
immediately terminated by CCCB, in its sole discretion, and/or all deposits
made retained by CCCB. I understand and agree that, in addition, I/we will be
responsible and liable to CCCB for any costs exceeding the amount of the
retained deposit. The CCCB may take any legal action necessary to recover
additional damages.
_______________________________ _______________________ ____________________
Signature Phone # Date
_________________________________________ _____________________________________
Address CCCB
Staff
Cleaning Checklist
You are required to clean
the facility to the condition that it was received in. Have your facility clean
and vacated prior to checkout inspection by CCCB staff.
*All counters
and cabinets wiped clean
*Kitchen
floors swept (broom provided)
*Table/ Chairs
wiped clean (must bring own rags)
*Tables/Chairs
put neatly away in storage room (on provided carts)
*Floors
vacuumed (vacuum provided)
*Refrigerator
empty and wiped out
*All trash
cans emptied and trash put in dumpster outside
Renters
Initials:________ Date:______________
Cancellation Policy
Cancellations – Should you choose to cancel your event, the booking fee is non-refundable. However, you may transfer to an alternate date within one year if desired. Cancellations or change of date must be done in person in writing.
Refund Policy
Cancellations –
Should you choose to cancel your event, the booking fee is
non-refundable. However, you may transfer to an alternate date within one year if
desired. Cancellations or change of date must be done
in person in writing.