Rental Contract Agreement
Shelter Reservation Policies:
Reservations are taken begining on (January 1st), for each calendar year.
All fees must be paid at the time of placing reservation.
ALL RESERVATIONS ARE FINAL – REFUNDS ARE NOT PROVIDED FOR CANCELATIONS.
Reservations are for the picnic shelter structure only (does not include grounds/adjoining amenities).
Extra dining tents/structures are prohibited.
Reservation times include set-up and clean-up.
Shelter Rules and Regulations
Contracts:
All Lodge and Shelter Renters are required to date and sign the contract.
The Conservation Board must have a signed contract in our office prior to the rental period in order for you to gain access to the Lodge.
Alcohol Policy:
No Keg or Glass Bottled beer allowed in Madison County Parks.
Carry-In / Carry-Out Policy:
Requires all park users to take their garbage/waste with them when leaving the park.
This policy includes groups renting shelter and lodge facilities.
Decorations:
Use of tacks, nails, staples, etc., are strictly prohibited.
Decorations are permitted inside the Lodge only, and are not to be attached to adjoining facilities and/or natural vegetation.
Directional signs are not to be attached to natural vegetation, park areas signs/posts or roadside or traffic signs/posts.
Due to digestive hazards to wildlife in the parks, the use of foil/metallic party confetti is strictly prohibited.
Clean-up of facility must be completed no later than end of rental period listed on contract.
Make sure those people responsible for decorating and clean-up are aware of these regulations.
Fireplace Care:
Before starting a fire, check to see that the chimney damper is OPEN! Before leaving, make sure your fire is reduced to ashes – DO NOT USE WATER!!
Play Areas:
Do not allow children to use bathrooms and landscape beds as play areas.
Damages to facilities are expensive and repair costs will be assessed to the group renting the facility.
Grill Care:
Before leaving, make sure your fire is reduced to ashes- DO NOT USE WATER!!
Cleaning & Closing:
Wipe all moisture from walnut tables & benches.
Sweep floor, take your garbage with you.
Turn off all lights, lock all doors and windows before leaving.
Lock Padlocked Door Last – all other doors & windows lock from the inside.
Failure to clean & lock building will result in a service fee assessed to the renter listed on contract.
Exclusive Use of Facility:
Your facility reservation applies only to the shelter building listed on your contract.
Surrounding grounds and adjacent park facilities (bathrooms, picnic grounds, etc) are available for all other park users.
No Additional Tents:
The use of additional tents/temporary structures for dining, catering, etc. is prohibited.
RULES
GOVERNING SHELTER USAGE:
Purpose:
This rental agreement governs the use of picnic shelters located in
Madison County Parks. The term picnic shelter includes the use of all
support facilities such as tables, grills, furniture, appliances,
etc. The
rental applies only to the shelter facility named below and does not
include exclusive use or control of other facilities or areas within
the park.
Applicability:
This agreement is applicable to all persons/groups wishing to reserve
and use shelter facilities.
Credit
card payment is required for all telephone reservations.
ALL
RESERVATIONS ARE FINAL – NO REFUNDS ARE PROVIDED.
Full
refunds will only be awarded if rental must be canceled by Lessor
due to structural damage or park closure.
Signed
contract by lessee must be provided to lessor prior to rental period
and shelter access.
RULES & REGULATIONS
1.
The lessee agrees to not deliberately or negligently destroy, deface,
damage or remove any part of the leased property or knowingly permit
another person to do so. Any damages and needed repairs shall be
reported to the lessor. Repairs
will not be attempted or permitted by the lessee.
a)
Rental Fee/Damages: If it is necessary for Conservation Board
personnel, or Board contractors, to conduct a special cleanup of the
shelter facility and area and/or repair any damage, a log of time
spent in such cleanup or repair will be kept. An additional fee
equivalent to the applicable hourly wage of the employees, or
contractor cost, for the time necessary to clean the facility/area
and/or repair damages (including costs of replacement materials) will
be charged to the lessees credit card.
The amount of the initial rental fee is not to be construed as a
limit of liability for damage to County property.
2.
The lessee agrees to accept the leased facility in the condition as
is and to return the facility to lessor in the same condition
obtained.
a)
Decorations & Signs:
All
decorations, signs, etc., must be attached using only a non-marring
tape. Use
of nails, tacks, glue, etc., on any part of the shelter, tables,
adjoining facilities, trees, shrubs or other natural resource
structure is strictly prohibited.
Decorations, signs, etc., must be removed no later than the
termination of the rental period.
PROHIBITED
ITEMS:
Foil/metallic
confetti
Hay/straw
bales
3.
Lessee shall assume responsibility to assure that Park Rules, and
County and State laws are complied with in the conduct of persons
during the period covered by this rental agreement.
4.
Continuation of the rental period shall be contingent on the persons
involved complying with all applicable Park, County and State laws
and rules and regulations of this rental agreement.
5.
Except
as to the lessor’s negligence, the lessee shall protect, indemnify
and save harmless the lessor any and all loss, costs, damages, and
expenses occasioned by, or arising out of, any accident or other
occurrence causing or inflicting injury and/or damage to any person
including the lessee, their agents or employees or to any property,
happening or done, or due directly or indirectly to the lessee’s
use of this facility under this Agreement, whether by agents,
employees or otherwise.
6.
Additional catering or dining tents or any other additional
structures are prohibited.
7.
By the end of the rental period, lessee agrees to clean up all
debris, litter and liquid spills, and remove decorations/signs. All
Madison County Parks have a “Carry-In/Carry-Out” trash policy
that applies to group shelter rentals as well.
AUTHORIZATION
I/We
the undersigned, being of legal age (21) or older, agree not to
interfere with other use of park facilities and park users, and agree
to all rules, regulations and conditions of this Agreement.
REMINDER:
A valid credit card (VISA or MasterCard only) is required to serve as
your damage deposit. By signing this agreement you are authorizing
the Madison County Conservation Board to assess damage/cleanup and
repair and/or replacement costs to your credit card if you fail to
properly clean and care for the shelter facility during your stay.
You may choose to pay your normal rental fees by cash, or credit
card.
Exception:
All telephone placed reservations require credit card payment only.
