Lodge - Prairie Oak

Rental Contract Agreement

Lodge Rental

By your agreement with these terms and conditions, you represent that you are 18 years or older (21 years of age if beer or wine will be present at your event) and that you are authorized to make the reservation on behalf of the group you have listed. You agree to assume full responsibility for the acts, negligence or omissions of the members of your group while utilizing said facilities. You agree that you have read and understand the cancellation policy concerning this reservation, and have also read and understand the Facility Contract information.

You are reserving a facility in a Linn County park. All county park rules and state laws are enforced. Contact the park ranger listed on your reservation confirmation email if you have any questions about park rules, policies or special requests.

Failure to clean up the facility or surrounding area as outlined, or failure to comply with park rules or state laws may result in enforcement action. Linn County Conservation may take any legal action necessary to recover damages to county property.

Cancellations

Reservations are non-refundable. In order to better serve our customers in providing access to our facilities and a high quality experience we do not provide refunds for cancellations. Please call the Conservation Office at (319) 892-6450 to inform us of a cancellation. Facilities with canceled reservations will be reopened for reservation for the date of a cancellation.

Reservation Changes

To change the date of an existing reservation, the request must be made at least three months prior to the reservation date. The new reservation date must be with two years of the date of the change request. A date change can only be made by calling the Conservation Office at (319) 892-6450 and will be assessed a $25 administrative fee. A new reservation would need to be made to change anything other than the date or adding optional amenities (i.e. keg fee).

Damage Deposit

Lodge reservations require you to bring a $300 damage deposit check written to Linn County Treasure with you to your reservation. If I fail to do so I may become ineligible to utilize this facility. These will be shredded after your event if there are no issues with damage, clean up, or late departure and other rules and regulations are followed. You will be notified within 72 hours if there are any issues. 

Check-In Time: After 7 a.m. The Park Ranger will plan to meet with you at your selected check in time.

Checkout Time: Before 10 p.m. All users must vacate the park by 10 p.m.

Facility Access

The key is available via lock box. The Park Ranger will activate the lock box with the code you selected at the time of reservation. Please adhere to your scheduled check-in and departure times.

Parking

Parking is confined to designated parking areas. If you anticipate more vehicles than spaces provided, please contact the Park Ranger in advance. No parking or driving off roadways.

Visitors

All visitors (other than registered overnight campers) must depart the area by park closing time.

Refuse

Linn County Parks observe a “Carry In Carry Out” refuse policy. However, a limited amount of refuse will be removed by park staff as part of your reservation. All refuse must be placed in the containers provided. You will need to remove any refuse in excess of the capacity of these containers to carry out with you.

Pets

Pets are prohibited in lodges (with exception of service animals).

Prohibited Items

• Confetti (confetti balloons), glitter, rice, bird seed, silly string, powders, etc.
• Sidewalk chalk and sidewalk paint
• Staples, tacks, nails
• Candles
• Tape (scotch, duct, packing, masking). Painter’s tape is allowed but must be removed completely.
• Piñatas
• Water balloons
• Activities requiring high water consumption (dunk tanks, pools, sprinklers, waterslides)

Clean Up

You are required to clean up the facility and grounds and return them to the condition you received them. Plan to have your facility cleaned and vacated by your scheduled checkout time. Please bring cleaning spray and cloths or paper towels with you. All other supplies are provided.

·         Wipe down tables, chairs, counters, sinks, and appliances.

·         Fold tables and chairs and return to the carts in the supply closet.

·         Remove all decorations. Large and non-typical decorations must be taken back with the user. Anything that does not fit in the provided refuse cans must be taken back with the user.

·         Pick up litter from the party inside and around the facility.

·         Sweep floor.

·         Remove and tie all garbage bags. Place in designated location.

·         Mop up dirt and spills.

·         Shut off ceiling fans and lights.

·         Close and lock all windows and doors.

·         Remove any directional signs you have placed within park property.

Smoking

Linn County is a smoke-free environment. Smoking is prohibited in all buildings.

Directional Signs and Decorations

Temporary freestanding directional signs are allowed and not to be attached to park furniture, signposts or other facilities. Decorations are allowed as long as they are free standing or not affixed in a manner that would damage a facility or any painted walls (tape, tacks and staples can cause damage to walls - the use of a no-stick adhesive is recommended).

Wildlife

Wildlife in our county parks are protected under the law and should be treated with respect and observed at an appropriate distance. Anyone found harassing an animal will be asked to leave. Special care should be taken with decorations like balloons so that they do not “escape” as this is a wildlife hazard; be sure to pick up your other small trash like straws, straw wrappers, can rings, etc., that could also pose a hazard to animals.

Beer and Wine

Only beer with an alcohol content of 5% or less by weight and wine with an alcohol content of 17% or less by weight may be consumed in county parks. You may not drink these beverages on roads or in parking areas. Hard liquor and wine with alcohol content in excess of 17% by weight or other alcoholic liquors are NOT to be consumed in county parks. Keg beer is NOT allowed in cabins or campgrounds.

Music

Bands, disc jockeys and other amplified sources of sound are allowed. It is required that you work out the details for your amplified music in advance of your event with the park ranger. All sources of sound must be turned off by 9:00 PM. “Quiet hours” are observed in the parks between 9:00 PM and 9:00 AM.

Special Regulations

Rice, confetti, glitter, and bird seed are not permitted. No smoking within the building or grounds within 100 feet of the building.

Special Requests

Certain activities or items require that you request and obtain special permission from the Park Ranger in advance of your event. These include, but are not limited, to the following: horses (or horse activities), erection of special tents, inflatable play equipment, hog roasts, or carnival-type activities. Please contact the Park Ranger for additional information.

Cancellation Policy

Cancellations

Reservations are non-refundable. In order to better serve our customers in providing access to our facilities and a high quality experience we do not provide refunds for cancellations. Please call the Conservation Office at (319) 892-6450 to inform us of a cancellation. Facilities with canceled reservations will be reopened for reservation for the date of a cancellation.

Youth Group Rules

Call Conservation Headquarters at 319-892-6450 to receive the reduced youth group rate. You may not receive the youth group discount after reserving online at full-price.

Refund Policy

Cancellations

Reservations are non-refundable. In order to better serve our customers in providing access to our facilities and a high quality experience we do not provide refunds for cancellations. Please call the Conservation Office at (319) 892-6450 to inform us of a cancellation. Facilities with canceled reservations will be reopened for reservation for the date of a cancellation.